NSW MILITARY/COMBINED SERVICES DISCIPLINE
2004 Annual General Meeting
Meeting Opened at 5.40pm
Present: Opening Chairman - David Waters
Opening Deputy Chairman - Jamie Harris.
Carlos Herreros, Gisella Smolen, Valma Irving, Robert Irving, Wayne Cole, Peter Barnier, Peter Pitchford, Stephen Inskip, Jim Rushbrook, Ray Harrold, Bob Harrold, Aubrey Sonnenberg, Tim Pavey, Wal Cameron, Andy Prowse, Rob Prowse, David Toovey, John Waters, Evan Brown, Norman Parker, Ross Wherry, Darren Ottery, Brad Hedges, Paul Thompson, Nick Abrahall, Greg Mills-Thom, Dick Bennett, Craig Mahoney, Ian Brown, Bryan Haynes, Kerry Benson.
Minutes secretary called for – no volunteers
Minutes secretary – Kerry Benson.
Opening address from Chairman, David Waters: Outline the agenda for the meeting.
Discipline Chairman’s report: David Waters recapped the years events, thanking all those who participated in part or all of the nine Grand Prix rounds. Also thanking sponsoring clubs for hosting each event and Sponsors for their greatly needed and appreciated financial support.
David spoke of how large the discipline was, how well it has grown, and how he hopes it will continue to grow. He spoke of the importance to work together even if there is disagreement about rules.
Discipline Chairman’s report accepted:
Moved: Aubrey Sonnenberg.
Seconded: Darren Ottery
Accepted – Unanimous.
Deputy Chairman’s report: Jamie Harris recapped the year’s events and thanked everyone for their continued support.
Deputy Chairman’s report accepted:
Moved: Wayne Cole
Seconded: Ross Wherry
Accepted – Unanimous
Elections: Both Discipline Chairman and Deputy Chairman’s positions declared vacant and joined the floor.
Brian Haynes (Grafton) was elected as returning officer.
A vote of thanks from the members to outgoing Chair and Deputy Chair. Applause followed.
Nominations called for the position of Discipline Chairman:
- David Waters – nominated by Aubrey Sonnenberg -
David asked for other nominations before accepting.
- Nick Abrahall – nominated by Carlos Herreros – Declined.
- Robert Irving – nominated by Wayne Cole - Declined
David spoke of the job only being as hard as the chairman chooses to make it. He claimed it can be an easy job and equally as rewarding. David mentioned that it has been hard work, and expensive, for him, but that’s because he chose to drive the discipline hard creating the Grand Prix and state events. This doesn’t have to be the case for anybody wishing to run for chairman. David asked the meeting to please have a replacement chairman step up. Nobody did.
David Waters then accepted the nomination and was voted Discipline Chairman for 2005. Unanimously.
Nominations called for the position of Deputy Discipline Chairman:
- Jamie Harris – nominated by Wayne Cole - Accepted.
No further nominations for Dep. Disc. Chairman.
Jamie Harris voted Dep. Discipline Chairman for 2005. Unanimously.
General Business:
1) Brad Hedges brought up the discussion re cost of events based on the information provided by David Waters. David outlined the actual cost of running events and the allocation given to the discipline from SSAA NSW was for promotion of the discipline, and for financially assisting the host clubs running the NSW State Championships. David mentioned that running this discipline as come at great cost to him and has never personally claimed costs from the SSAA. Also David mentioned that he is disappointed that some of the clubs have used the Grand Prix to promote their bank balance, rather than promote the sport.
General Discussion was held by members suggesting various measures to lessen the financial burden on the hosting clubs and David Waters.
Motion moved by Aubrey Sonnenberg to review entry fees for each event.
Seconded: Peter Pitchford.
Carried.
2) General discussion flowed on from above point, with regard to number of medals presented at each event as laid down by the MSD Rule book and costs involved that are passed onto sponsors and volunteers who have given their support both financially and physically and continue to do so to keep the Grand Prix series running.
A vote of thanks was called for Kylie McFarlane of McFarloans who has given great financial support as well as volunteering on numerous occasions to assist behind the scenes.
Moved: Aubrey Sonnenberg
Seconded: Carlos Herreros
3) Host Club for 2005 National was discussed:
Wayne Cole has verbally represented Batemans’ Bay.
Aubrey Sonnenberg verbally represented Malabar (Sydney).
Wayne Cole was given the opportunity of rebuttal.
Followed by a rebuttal by Aubrey Sonnenberg.
Vote called by show of hands for Host club for 2005 Nationals
Bateman’s Bay – 17
Malabar - 17
Break for meal 6.00pm
Meeting resumed 6.40pm
Both Wayne and Aubrey once again represented nominated clubs.
Second vote by show of hands was called.
Bateman’s Bay – 19
Malabar - 14
Bateman’s Bay to Host 2005 National Championships.
The meeting was addressed by David Waters to state that he did not intend on running for chairman for 2005/06 and that Batemans Bay must be keen to run the event.
4) Discussion was held regarding the host for the 2005 State Championships.
Nominated Clubs – Tamworth
- Malabar
Vote by show of hands – Tamworth 12
- Malabar 14
Malabar to host 2005 State Championships.
5) Discussion held regarding the NSW Clubs challenge, NSW City versus Country and NSW ANZAC Memorial Competitions.
The Chair spoke of how Armidale are having problems within the club, and that MSD is suffering. 2005 Will not allow them to host the NSW ANZAC Memorial and that Coffs Harbour intend to do so.
Nominated clubs to host the above respectively:
Tamworth
Mudgee
Coffs Harbour.
A vote by show of hands declared the above nominated clubs to host the above mentioned events unanimously.
The Chair asked Andrew Prowse (Mudgee) to urgently forward documentation requesting the right to host a state event as they are 1 month overdue. Andrew said the branch was still in discussion about running the event and that the branch secretary will be writing to me very soon.
David Toovey (Mudgee) said the documents should be forwarded within 2 weeks.
6) GP Rounds for 2005
A general discussion regarding how many GP rounds were to be held during 2005. It was noted that some members were keen to have the nine rounds or more (with due regard to the fact that only three scores are required for inclusion in the series) and some members felt that there were enough with the nine rounds as many people have other commitments and some members felt that more than 9 rounds was too many.
David waters pointed out that by having the nine rounds in as many locations as possible allowed most members to compete in at least the required three without placing too much financial strain on them with excessive travel to rounds geographically further away.
It has also become apparent at this time that the Disc. Chairman was not certain of Mudgee hosting the CVC as he had not as yet received the submission and inquired if the Mudgee members present, their intentions for the 2005 CVC and GP series. According to Mudgee members CVC will proceed at Mudgee as part of the 2005 calendar, with date to be determined, and the Chairman was “offered” to make it part of the GP “if he wanted to” when the calendar is final – in a month or so.
7) Andrew Prowse spoke of wanting to adopt the new “Combined Service Discipline” rulebook without alterations as of 1st January 2005.
The Chair pointed out that the rulebook was still not available to the average member and this could inhibit the ability for the discipline to grow to new members etc. Also, it would be hard to handle from an administrative point of view especially when arguing rules to those who do not have a copy of the rulebook.
Amendment to the above motion was to adopt the Combined Service National Rulebook one month after availability to ALL members.
Moved: Andrew Prowse
Seconded: Wayne Cole
Further general discussion was held regarding the old rulebook, new rule book and if and when the new rule book was to be adopted (see above motion).
Motion moved by Robert Irving to accept the 2004 National Rulebook in its unaltered state.
Seconded: Aubrey Sonnenberg.
Carried
General discussion about availability of new 2004 Rulebook and why it was not yet available to ALL members. Suggestion made by K. Benson that we start at the root of the problem and question the SSAA as to why the new rulebooks are not yet available in print for all members to purchase and if there is any way any such problems could be rectified. Offers from various members to furnish members with copies however copyright regulations must be observed. Robert Irving mentioned that new rules were posted on the internet. Mention was made that not all members have access to the internet and that the best possible way of procuring a copy of the new rule book was to purchase one from SSAA when available.
No further business:
Meeting closed: 8.40pm